Microsoft Publisher 2003 Tutorial

Editing Content in a Publication

Editing text in a publication

You select and change text in Publisher text boxes the same way you would change text in any word processing program: simply select the text and type over it.

For the example newsletter we began earlier, we’ll change the newsletter title and the text below it.

Note:

You can select an entire block of text by clicking anywhere in the middle of the text. If you want to place your cursor inside the block without selecting the text, click just at the end of the text. You can then use your arrow keys to move to a specific location inside the block of text.

In the example newsletter, select page 1, and then zoom in, if necessary, so you can read the newsletter title:

Use your mouse to select the text “Newsletter Title”:

Now type “Smith Family Newsletter”:

If you used the Rhythm Newsletter design, Publisher automatically added either your name or the name of your organization to the row below the title. Change this to “2005”:

You can replace the remainder of the placeholder text in the publication the same way.

Publisher also provides the capability to edit long blocks of text in Microsoft® Word (version 6.0 or later). This makes it much easier to replace placeholder articles with your own.

To edit a text box in Microsoft® Word:

1. Right-click the text box you want to edit and, from the shortcut menu, select Change Text, and then Edit Story in Microsoft Word.

A Microsoft® Word window opens displaying the text:

Note that while you’re editing in Word, the text box in Publisher is grayed out.

1. Edit the text in Word.
2. Click the close button in the upper right-hand corner of the Word window to close the window and update the text in Publisher.

Note:

You should do any formatting in Publisher, since this formatting may not be imported from Word.

Find and replace text

You can easily find and replace text in Publisher the same way you would in Microsoft® Word:

1. Open the Edit menu and select Replace, or press Ctrl + h on your keyboard.

This opens the Find and Replace task pane:

1. Make sure the Replace option is selected.
2. In the Find what field, enter the text you want to find.
3. In the Replace with field, enter the new text you want to replace the original text with.
4. Under Find options, select any options you want to use. For example, unless you select Match whole word only, Publisher will replace all instances of the letters you enter, regardless of whether or not the letters comprise the entire word. This means that if you enter “the”, Publisher will replace the words “the”, “then”, and “them” with the replacement text.
5. Click Find Next.

Publisher moves to, and highlights, the next instance of the text you’re searching for.

1. Click Replace to replace the text, or Find Next to keep searching.

If you’re sure you want to replace all instances of the text in the publication (for example, if you’ve misspelled a person’s name), click Replace All.

1. Publisher replaces all instances of the text.

Check spelling

To check the spelling in your publication:

1. To spell-check only a specific object, like a text box or table, select the object. Otherwise, skip this step.
2. From the Tools menu, select Spelling, and then Spelling again from the submenu.

If there are any misspellings, the Check Spelling dialog opens.

1. The dialog displays the first misspelled word. To replace the word, select one of the suggestions from the list, or type the correct spelling into the Change to field. Then click Change.

If the word is spelled correctly but Publisher just doesn’t recognize it, click Ignore, or Add to add the word to the dictionary. When you add a word to the dictionary, Publisher will check subsequent spellings of the word against the entry in the dictionary.

Publisher moves to the next misspelled word.

When Publisher has finished checking the spelling, click OK.