Microsoft Publisher 2003 Tutorial

Preparing for Distribution

Check the design of a publication

Publisher’s Design Checker automatically checks your publication for design problems, which in some cases you can have Publisher automatically fix:

1. Select Design Checker from the task pane menu, or from the Publisher Tools menu.

Publisher automatically checks the design of the publication and lists the results in the task pane:

1. For each item in the list:
   1. Click the down arrow next to the item to open a menu of available options.

1. 1. Select Go to this Item to go to the page and manually fix the problem, or select Publisher’s suggested solution, if one is available.

Select Never Run this Check Again to prevent Publisher from checking for this type of problem again.

Select Explain to get more information about the problem.

1. When you’ve finished, click the Close Design Checker button.

Verify pictures

The Graphics Manager lets you check the status of the pictures in your publication. This is particularly useful for Web publications, since Publisher will notify you of missing links.

1. Select Graphics Manager from the task pane menu, or from the Publisher Tools menu.

Publisher automatically checks the status of the graphics in the publication and lists the results in the task pane:

1. To quickly find graphics with missing links, select Status from the Sort by drop-down menu.
2. Select an item in the list to go to the graphic and fix it manually, or click the down arrow next to the item and select Find the Linked Picture to fix the broken link.

Preview and print a publication

To preview your publication prior to printing it, open the File menu and select Print Preview. The newsletter opens in a preview window. Click the Close button to close the window, or the Print button to print the publication.

To print the publication, click the Print button in the Print Preview window or on the Publisher Standard toolbar.

To define advanced print settings:

1. From the File menu, select Print.
2. In the Print dialog, click Advanced Print Settings.

The Advanced Print Settings dialog opens.

1. Select the options you want and click OK.

Create a newsletter to email

Using Publisher, you can design a professional-looking HTML-based newsletter to send in the body of an e-mail. Publisher includes a number of Web-based designs that are specially formatted to fit the size of an e-mail message. To use one of these:

1. Select New from the File menu, or select New Publication from the task pane menu.
2. In the New Publication task pane, select Web Sites and E-mail, then E-mail, and then Newsletter.

1. Select a design from the Newsletter preview gallery.
2. Use the task pane to select design options for the newsletter.

Tip:

Select a Web-based font scheme for the newsletter. Otherwise, your publication may be converted to an image to preserve the appearance of the fonts.

To preview your newsletter prior to sending it, open the File menu and select Send E-Mail, and then E-Mail Preview. The newsletter is displayed in a new browser window.

To send the newsletter:

1. From the File menu, select Send E-Mail, and then Send This Page as Message.

The page appears in the body of a new message, with the task pane to the left. You can use the task pane to make changes to the appearance of the newsletter before you send it.

1. Enter your recipient’s e-mail address and a subject.
2. Click Send.

Note:

To send a publication as an e-mail, you must have Microsoft® Outlook 2003 or Express 5.x or 6.0.

If you’ve created a print publication, you can send one of the pages as an e-mail, as well; Publisher will convert the page to HTML. However, you may need to adjust the size of the page to fit a standard message. In most cases, a 5.8″ width with no margins on any side works the best.

You can send a multi-page publication as a standard e-mail attachment, but the recipient will need Publisher in order to view it.